How to Set Up Organization Branding and Settings
Your brand is how clients recognize and remember you. If your proposals look generic, your invoices are plain, and your event pages have no personality, you are missing an opportunity to reinforce your professionalism at every touchpoint. Branding should not be an afterthought - it should be built into every document and page you share.
Ripluo lets you set up your organization branding once and have it flow through everything you create. Here is how to configure it.
Step 1: Navigate to Organization Settings
Click Settings in your sidebar and go to the Organization section. This is where you manage your company profile, branding, and general preferences.
Step 2: Upload Your Logo
Click the logo area and upload your company logo. Ripluo supports PNG, JPG, and SVG formats. Your logo appears on:
- Proposals - At the top of every proposal you send
- Contracts - On the header of contract documents
- Invoices - On every invoice you generate
- Public pages - On shareable event pages your clients see
Upload a high-resolution version for the best results across all document types.
Step 3: Set Your Brand Colors
Choose your primary color, secondary color, and accent color to match your brand identity. These colors are applied to:
- Headers and accent elements in proposals, contracts, and invoices
- Buttons and links on public-facing pages
- The overall look and feel of client-facing documents
Enter your brand's hex color codes for exact color matching, or use the color picker to find the right shade. Consistency across all your client touchpoints builds trust and recognition.
You can also choose fonts for headings, subheadings, and body text - Ripluo provides separate font settings for each level, so your typography matches your brand identity across every document.
Step 4: Add Your Tagline and Company Details
Fill in your tagline, company name, address, and contact information. These details appear in the footer of your client-facing documents and on public pages.
A strong tagline - something like "Designing Unforgettable Moments" or "Full-Service Event Planning for Corporate Teams" - reinforces your positioning every time a client opens a document from you.
Step 5: See Your Branding in Action
Once your branding is set, every document you create automatically uses your logo, colors, and company details. No extra configuration per document - it just works.
Here is where your branding appears:
- Proposals - Branded header with logo, colors on section dividers and totals
- Contracts - Logo in the header, company details in the footer
- Invoices - Branded header, accent colors on line items and totals
- Public pages - Your logo, colors, and tagline on shareable event pages
If you ever update your branding - a new logo, new colors, or a new tagline - the changes apply to all future documents automatically. Existing documents retain the branding they were created with.
Get Started for Free
Organization branding is available on Ripluo's paid plans. Create your free Ripluo account and set up your brand identity so every document you send looks professional and consistent.
Frequently Asked Questions
Can I use different branding for different events?
Your organization branding is the default, but you can override it on individual proposals and contracts if needed. This is useful if you operate under multiple brand identities or need co-branded documents for a specific client.
What image format works best for the logo?
PNG with a transparent background works best for most use cases. SVG is also supported and stays sharp at any size. Avoid low-resolution JPGs as they may appear blurry on client-facing documents.
Does changing my branding update existing documents?
No. Existing proposals, contracts, and invoices retain the branding they were created with. Only new documents use the updated branding. This ensures documents you have already sent to clients remain consistent.
